> For the complete documentation index, see [llms.txt](https://docs.drivepoint.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.drivepoint.io/data-integrations/financials-datamart/bills-payments-and-vendors.md).

# Bills, Payments & Vendors

Bills, purchase transactions, payment records, and vendor detail from QuickBooks for accounts payable and spend analysis.

### Use it to:

* Check what bills are outstanding and what has been paid
* Analyze spending by vendor
* Track payment timing and AP aging
* Review purchase transactions alongside bills

### Bill metrics

| Metric       | What it tells you   | Notes                 |
| ------------ | ------------------- | --------------------- |
| Total amount | Bill total          |                       |
| Balance      | Amount still owed   | Zero means fully paid |
| Due date     | When payment is due |                       |
| Vendor       | Who issued the bill |                       |
| Status       | Open or paid        |                       |

### Payment metrics

| Metric             | What it tells you                  | Notes                          |
| ------------------ | ---------------------------------- | ------------------------------ |
| Payment amount     | How much was paid                  |                                |
| Payment date       | When the payment was made          |                                |
| Payment method     | How it was paid (check, ACH, etc.) | When available from QuickBooks |
| Customer or vendor | Who the payment was to or from     |                                |

### Purchase metrics

| Metric             | What it tells you                    | Notes |
| ------------------ | ------------------------------------ | ----- |
| Transaction amount | Purchase total                       |       |
| Vendor             | Who the purchase was from            |       |
| Account            | GL account the purchase was coded to |       |

### Vendor directory

| Metric        | What it tells you                      | Notes |
| ------------- | -------------------------------------- | ----- |
| Vendor name   | All vendors in your QuickBooks         |       |
| Active status | Whether the vendor is currently active |       |
| Balance       | Outstanding amount owed to this vendor |       |

{% hint style="warning" %}
**QuickBooks only.** Bill, payment, purchase, and vendor data comes from QuickBooks Online. If your company uses NetSuite, this page will not have data. Your financial statements and general ledger are still available.
{% endhint %}


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.drivepoint.io/data-integrations/financials-datamart/bills-payments-and-vendors.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.